ARTICLE I - NAME
The name of the association shall be the Professional Marketing Association.

ARTICLE II - PURPOSE
The purpose of the Professional Marketing Association of Bowling Green and Warren County is to offer an atmosphere for marketing professionals to meet on a regular basis for networking, professional development, peer recognition and community involvement.

ARTICLE III - MEMBERSHIP
The membership shall be open to anyone actively involved in marketing management of a product or service (profit or non profit).

Individuals interested in membership will submit an application to the secretary which will be reviewed with respect to the purpose outline in Article II.

There shall be no set limits on the total number of members in the Association or on the number of members from any one entity.

Dues in the Association shall be $50 per member per year to be paid upon acceptance into the Association and every January thereafter. Non-payment of dues as specified will be grounds for immediate termination of membership.

ARTICLE IV - OFFICERS AND EXECUTIVE COMMITTEE
The officers shall consist of President, President-Elect, Vice President, Vice President for Communications, Secretary/Treasurer and Immediate Past President.

The President shall preside over all monthly membership meetings, as well as Executive Committee meetings. Duties shall include:
A. Oversee planning and direction of the organization.
B. Oversee all financial matters.
C. Appoint chairpersons for and preside over the Scholarship Committee and Bylaws Committee.

The President-Elect shall become president for the following year. Duties shall include:
A. Responsible for soliciting sponsorships for the monthly meetings and banquet.
B. Preside in the absence of the President.
C. Appoint chairperson for and preside over the Membership Committee.

The Vice President will oversee the programming of the Association. Duties shall include:
A. Field suggestions for programs from the membership.
B. Arrange and coordinate speakers for each meeting.
C. Appoint chairpersons for and preside over the Program Committee and Banquet Committee.

The Vice President for Communications shall be responsible for all external and internal communications of the Association. Duties shall include:
A. Function as the Association's webmaster who will maintain the Association website including monthly updates.
B. Design, edit and distribute Association's monthly newsletter to all members.
C. Perform any other necessary correspondence including annual press release on new officers, Markie Awards and Marketer of the Year.
D. Works with other officers to ensure proper communication concerning Association's activities to membership.

The Secretary/Treasurer shall serve as the chief record keeper and financial officer of the Association. Duties shall include:
A. Maintain membership labels list, membership roster and membership nametags.
B. Custodian of all financial records of the Association.
C. Sign all checks with co-signature from the President, vouchers and/or requisitions.
D. Responsible for all fiscal duties and responsibilities of the Association including the receipt and disbursement of receipts of the Association.
E. Issue membership invoices.
F. Perform guest sign-in responsibilities at monthly meetings.

The Immediate Past President shall act as an advisor to the current President and other officers. Duties shall include:
A. Facilitate transition between outgoing and incoming officers.
B. Work with Secretary/Treasurer to ensure a checks and balances system for incoming and outgoing funds.
C. Assist Secretary/Treasurer with member/guest sign-in and collection of money at monthly meetings.

ARTICLE V - MEETINGS
The membership shall meet at 11:30 a.m. every third Tuesday during the months of January through October, with the annual banquet being held the same time in November.

Meetings are conducted for networking and educational purposes. No selling or soliciting of the membership base by an active member or guest is allowed during any official Association function. Presentations are to be informational, not for the purpose of selling a product or service to the membership.

Members and/or guests planning to attend an upcoming meeting or function shall notify the Treasurer of his/her intentions within 24 hours of the meeting or function. Failure to do so will be cause for the member or guest to pay $10 at the door.

The Association will cover the meal cost of potential members at their first meeting. All other guests will be assessed $10 at the door.

The Executive Committee may meet on call by the President.

ARTICLE VI - NOMINATION AND ELECTION
The Executive Committee and three individuals from the membership selected at-large by the Executive Committee shall serve as the Nominating Committee. The Nominating Committee shall present nominations from the active membership in good standing for election by the membership at the October meeting. The Nominating Committee shall not nominate any person without first obtaining the candidate's assent to election to the office. The nominations will be elected upon receiving the majority votes of the membership present. All officers shall all be elected for one year terms or until their successors are named.

The President Elect shall become President for the upcoming year.

Any vacancy on the Executive Committee shall be filled by majority vote of the Executive Committee election for the unexpired term.

ARTICLE VII – COMMITTEES
The duties of all officers and committees shall be to fulfill the purposes of the Association as found in Article II, and such other duties that shall be directed by the Executive Committee and the membership.

Standing committees shall be appointed by the respective officer presiding over that committee (See Article IV - Officers and Executive Committee). Standing committees shall be subject to the confirmation of the Executive Committee and listed in the bylaws. Standing Committee chairs shall report to their respective officers. Ad hoc committees may be appointed at the discretion of the President.

Standing committees include the Bylaw Committee, Banquet Committee, Scholarship Committee, Program Committee and Membership Committee.

A. The Bylaw Committee will periodically review the Bylaws and recommend any changes to the Association.

B. The banquet committee will plan and coordinate the details for the annual banquet, Markie awards, and Marketer of the Year award.

C. The Scholarship Committee will perform and/or oversee the responsibilities regarding the Professional Marketing Association Scholarship Fund. Guidelines for the Fund are as follows:

1. The Fund is to be administered by the College Heights Foundation.

2. The recipient of the PMA Scholarship must be a senior at Western Kentucky University with a major or minor in marketing. The recipient must have a minimum 2.8 cumulative grade point average and must show interest to pursue a career in the marketing field. The award will be in the amount of $500 and awarded each year beginning in the Spring 2000. The award in not renewable. If no applicant meets the requirement for any particular year, the earnings will remain in the fund.

3. A special committee of individuals appointed by the PMA Executive Committee which shall include Western Kentucky University marketing professors and PMA members will review the nominations. Awards will be made by the University Scholarship Committee upon approval of the PMA Scholarship Committee’s nomination.

4. To apply for the scholarship, applicants must complete the standard WKU scholarship application and submit to the PMA Scholarship Committee the completed application along with a two-page essay on a marketing topic to be determined by the PMA Scholarship Committee. Applicants are also asked to submit a letter declaring their intent to apply and a resume listing school activities, grade point average, an other relevant information.

5. Deadline for submitting applications is March 1 of each year. The PMA Scholarships Committee will narrow the pool of applicants to the top three. The PMA Executive Committee and Scholarship Committee will interview the top three applicants for selection. The recipient will present their essay topic at the April PMA regular membership meeting.

D. The Program Committee shall provide suggestions for program speakers, content and format, as well as assist the Vice President with the monthly program arrangements.

E. The Membership Committee will perform and/or oversee the responsibilities regarding the association membership including but not limited to keeping the directory updated and distributed, assisting in attracting new members through materials and personal contact, retaining current members, and conducting an annual membership drive to be held within the first three months of the year.

ARTICLE VIII – FINANCIAL AFFAIRS AND DUES
The fiscal year shall be from January 1 to December 31.

ARTICLE IX – PARLIAMENTARY AUTHORITY
Roberts Rules of Order as last revised shall govern the proceeding of all meetings of the Association.

ARTICLE X – AMENDMENTS
The Bylaws of the Association may be amended by a two-thirds vote of the total membership present.


Revised 10.21.03